Records Assistant

Help us win in the market place! State and Federal Communications, Inc. provides government compliance information and consulting services to many Fortune 500 companies; trade, professional, and labor organizations; and corporate and contract lobbyist. Our mission is to provide clients accurate, timely, and comprehensive information and professional services, which will enable them to achieve and maintain strict compliance with government laws regarding lobbying, and other political and procurement activities, at every level of U.S. government and in Canada.

The Records Assistant will report to the Associate Director, Compliance Services and is responsible for providing exemplary, high quality administrative services to the Compliance Consulting Department. This is a part-time, non-exempt position that will include the following tasks:

Responsibilities

  • Manage the physical filing cabinets through retrieving information for colleagues and ensuring new and existing files are in their proper locations.

  • Photocopy outgoing documents for inclusion in the client files. Ensure all outgoing packages are sent.

  • Monitor all active FedEx packages. Maintain and distribute the daily tracking information.

  • Process all incoming information by entering and verifying client registration and reporting notes in the database.

  • Communicate necessary information to supervisor in a timely manner.

  • Assist with special projects, as needed.

  • Proofread all materials.

Other Related Responsibilities:

  • Ensure that all confidential proprietary information is secure.

  • Think proactively and provide solutions.

  • Maintain a professional attitude regarding the company, co-workers, and position.

  • Represent the company in a professional manner in all situations.

  • Complete timesheets and necessary documents in a timely and accurate manner.

  • Take advantage of professional development opportunities.

  • Provide support with general office administrative duties.

  • Offer suggestions for improvements to systems and procedures.

  • Participate in the company’s digital media/communications programs.

  • Perform other duties as seen appropriate by supervisor.

Preferred Skills, Knowledge, and Abilities:

  • Exceptional written and verbal communications.

  • Possess the ability to work in a fast paced, fluid work environment with tact and diplomacy.

  • Proficient in Word, Excel, and Outlook—Must have used this software in the past year.

  • High School Diploma required.

Competitive salary with potential for a portion of The Company’s benefits. To be considered, e-mail cover letter, resume, references, and salary requirements to hr@stateandfed.com or address below. NO PHONE CALLS.

Human Resources Department

State and Federal Communications, Inc.
80 South Summit Street, Suite 100
Akron, OH 44308
hr@stateandfed.com