Executive Assistant to Company President

Help us win in the market place! State and Federal Communications, Inc. provides government compliance information and consulting services to many Fortune 500 companies; trade, professional, and labor organizations; and corporate and contract lobbyist. Our mission is to provide clients accurate, timely, and comprehensive information and professional services, which will enable them to achieve and maintain strict compliance with government laws regarding lobbying, and other political and procurement activities, at every level of U.S. government and in Canada.

State and Federal Communications, Inc. has an exciting opportunity for an experienced Executive Assistant to support a busy President and CEO. This individual is responsible for performing a broad range of administrative and professional duties in support of the President. This role requires a highly experienced individual to manage a busy travel schedule as well as the ability to hold themselves accountable, so the President can be more effective and focused on delivering results.

Primary Responsibilities

  • Provide exemplary administrative support to the company President while taking initiative to anticipate the needs to stay one step ahead.

  • Plan and coordinate conference and event attendance for President and staff including reservations, agendas, itineraries, registrations, marketing materials, directions, vendor/ exhibitor information, and any other travel related task.

  • Manage an extremely active calendar by scheduling and maintaining all appointments on Outlook calendar, including handling any travel, logistical arrangements, and meeting materials. Anticipates scheduling conflicts before problems arise and independently resolves.

  • Review and process President’s travel expense reports and work closely with the Finance Department to complete monthly expenses and client billing.

  • Prepare weekly planner of personal tasks for the President and review tasks daily, continuously keeping the President aware of changes and updates.

  • Provides effective communication between President, Senior Leadership, and other staff; by establishing credibility, trust, and support with staff.

  • Answer and screen calls for the President and communicate messages timely and accurately.

  • Review and distribute mail and office documents, in a manner as to ensure that important documents receive priority attention.

  • Serve as a back up to other Administrative staff when needed.

  • Multi-task and manage many projects at once with efficiency and accuracy.

  • Develop an understanding of the business operations, policies, and procedures and stay up to date with professional development programs offered by the company. Oversee publications and website changes for assigned jurisdictions and use independent judgment and discretion to determine how to incorporate the information

Qualifications

  • More than five years providing top notch support to President or CEO.

  • Excellent attention to detail with solid communication (both verbal and written) skills.

  • Solid understanding of all aspects of an Executive Assistant role – administrative, planning, prioritizing, tracking, communicating, and project support.

  • Strong organization skills with the ability to multi-task

  • Possess the ability to work in a fast paced, fluid work environment with tact and diplomacy.

  • Expert in Word, Excel, PowerPoint, and OutlookEnsure that all confidential proprietary information is secure.

This position has the possibility of working out of our Washington DC office. Competitive salary and benefits package including company-paid medical, dental, and vision insurance, 401K, short and long-term disability insurance, life insurance, Flexible Spending Account Plan, a generous annual PTO benefit, company-paid parking, and professional development. To be considered, e-mail cover letter, resume, references, and salary requirements to hr@stateandfed.com or address below. NO PHONE CALLS.

Human Resources Department

State and Federal Communications, Inc.
80 South Summit Street, Suite 100
Akron, OH 44308
hr@stateandfed.com