The Compliance Assistant will report to the Associate Director of Compliance Services and is responsible for providing exemplary, high quality administrative services to the Compliance Consulting Department. This is a full-time, non-exempt position that will include the following tasks:
Process all incoming information by entering and verifying client registration and reporting notes in the database.
Prepare report and registration draft packets as needed.
Draft and send all monthly activity contacts with worksheets to clients.
Review the master list to ensure all necessary reports and registrations have been filed and properly documented.
Assist in communications to the clients and staff regarding compliance issues.
Manage the physical filing cabinets through retrieving information for colleagues and ensuring new and existing files are in their proper locations.
Photocopy outgoing documents for inclusion in the client files. Ensure all outgoing packages are sent.
Monitor all active FedEx packages. Maintain and distribute the daily tracking information.
Assist in loading new ALERTS clients into the database.
Communicate necessary information to supervisor in a timely manner.
Assist with special projects, as needed.
Proofread all materials.
Ensure that all confidential proprietary information is secure.
Think proactively and provide solutions.
Maintain a professional attitude regarding the company, co-workers, and position.
Represent the company in a professional manner in all situations.
Represent the company in conferences as requested.
Complete timesheets and necessary documents in a timely and accurate manner.
Take advantage of professional development opportunities.
Provide support with general office administrative duties.
Offer suggestions for improvements to systems and procedures.
Participate in the company's digital media/communications programs.
Perform other duties as seen appropriate by supervisor.
Exceptional written and verbal communications
Possess the ability to work in a fast paced, fluid work environment with tact and diplomacy
Proficient in Word, Excel, PowerPoint, and Outlook - Must have used this software in the past year
College degree preferred
Competitive salary and benefit package including company-paid medical, dental, and vision insurance, 401K, short and long-term disability insurance, life insurance, Flexible Spending Account Plan, a generous annual PTO benefit, company-paid parking, professional development, and opportunities for a partial work from home schedule. To be considered, e-mail resume and salary requirements to firstname.lastname@example.org or send to:
State and Federal Communications, Inc.
80 South Summit Street, Suite 100
Akron, OH 44308